Position Title: Church Database Administrative Support
• Prepared Date: April 2023
• Position Title: Church Database Administrative Support
• Reports To: Office Manager
• Time Commitment: 32 hours weekly
• Hourly Pay Range: $17 to $22 per hour
• Purpose of position: This individual is responsible for providing support for our church management software (Planning Center Online – PCO), data integrity, and secondary reception support.
PCO Administrative Support Duties and Responsibilities:
• Follow up on all email and voicemail messages in a timely manner; email and communicate
details to staff and volunteers
• PCO Calendar oversight
• PCO Registration oversight
• PCO Groups oversight
• PCO Check-ins oversight
• PCO Services oversight
• Training-new and ongoing
• Permissions -review and new hires
• A&D List
• PCO Data Integrity processes (new profiles, merging duplicates, confirming contact
information, guest inactivation)
• CPK Data Integrity processes(post-Sunday updates, new profiles, etc.)
• PCO automated follow-up processes (owners, regular attenders, first-time guests)
• Outside events( weddings, outside groups; including data input and interdepartmental
communication)
• Website integration with Church Center(publishing)
• Learn and grow in the use of Planning Center Online (PCO)
• Maintain the PCO database through profile management and data integrity
• Work with the Office Manager to maintain, create, and implement best practices and
policies for using the tools in PCO
• Secondary Reception Support: *These duties to be performed when the Lead Receptionist is unavailable or as needed.
• Open/close switchboard each day
• Place signs on entry door for holidays, staff meetings, etc.
• Responsible for answering and forwarding all incoming calls
• Send messages via email, information that cannot be forwarded by phone/voicemail follow
up or forwarding messages
• Receive and forward emails from “Info” mailbox
• Accept deliveries and emailing recipient
• Greet and screen guests who drop in for assistance or appointments

• Provide a warm and professional environment in the reception area
• Learn the process and features of the phone, voicemail systems and door intercom system
• Monitoring outgoing mail
• Deacon Fund applications and scheduling
• Mail pick-up at post office each Monday and Wednesday morning
• Distribute mail and assist with bulk mailings
• Perform weekly/monthly proofing duties as needed
• Be knowledgeable of all events and on-going ministry details
• Additional Responsibilities:
• Continually improve in necessary skills and knowledge of the position
• Attend all required staff meetings
• Problem-solve with volunteer leaders/staff members to resolve conflicts or issues, as soon
as they arise
• Maintain the highest level of confidentiality
• Hear and know difficult situations without being judgmental or emotionally involved
• High degree of discretion dealing with confidential information whether written or verbal
• Sensitive to the needs of people and provide a caring attitude
• Additional responsibilities as assigned
Primary Strengths/Gifts/Talents Required:
• Proficient computer skills in Microsoft Office Suite and Adobe
• Ability to learn new software programs quickly
• Work independently and as a team (ability and willingness to work cooperatively with others, 
naturally motivating and encouraging others)
• Excellent organizational, creative, and administrative skills
• Multi-tasking ability and attention to detail is essential
• Operates well independently with minimal directions/supervision, as well as with a team
• Time management; ability to look ahead, project needs, and to prioritize needs well
• Strong verbal, written, and telephone communication skills with the ability to act on both a 
professional and personal level with people (proper English, grammar, spelling, punctuation, and 
vocabulary skills)
• Basic accounting skills
• Must have a contagious passion for discipleship and the spiritual disciplines, must also have a 
sense of humor and a strong desire to “enjoy the journey”
• Friendly and a willingness to serve while setting appropriate boundaries
• Proactively communicate support and fulfill the mission, vision, core values, purposes and goals 
of CrossPoint Community Church
• Maintain open and frequent communication with your supervisor, staff, and team
• Adhere to the CrossPoint Community Church Staff Core Values
• High school diploma; college education preferred

Personal Responsibilities:

• Character: Live a life that increasingly reflects the character and integrity of Jesus both at work and at home (Matthew 5-7):
• We want you to love Jesus more than you love ministry. Our heart is that this would be personally played out in your life through the study of the Word, prayer, fasting, and worship. We are committed to shepherding you in this.
• The foundation of who you are is biblical humility; that your character is greater than your gifting and your humility is greater than your influence.
• In your decision-making process, you seek input from others even if you think you know the right outcome and ultimately decide based on your convictions rooted in God’s Word rather than your concerns about how it may affect you.
• Active Owner (formerly referred to as Membership) at CrossPoint Community Church (attend worship services, tithe, etc.).
• Good testimony in the community.
• In heart and deed, affirm CrossPoint Community Church’s statement of faith.
• Committed to the direction (mission, values, and beliefs) of CrossPoint Community Church as discerned by the Lead Pastor, Leadership Team, and Shepherding Team.

• Competency: Maintain a work ethic and skillset to efficiently perform your responsibilities.

• Chemistry: Have a personality, attitude and work habits that benefit the team and promote unified, 
healthy relationships.

• Courage: Willing and able to take the steps necessary to live out character, competence and chemistry.

Application Procedures:Screening for this position will begin immediately.

To apply for this position, please complete the Employment Application, and Administrative Support Survey. Please email the completed documents, including a cover letter to HR@cpmodesto.org. 
Applicants must successfully complete a LiveScan fingerprinting background check; may be subject to a skills assessment, credit check, and reference check.

Click HERE for printable version of this job description.

Position Title: Finance Associate
• Prepared Date: May 2023
• Position Title: Finance Associate
• Reports To: Pastor of Operations
• Time Commitment: 32 hours weekly
• Hourly Pay Range: $18 to $24 per hour
• Purpose of position: To support all ministry areas by processing requests/invoices for payment. It is the goal of this position to process all invoices in a timely manner according to vendor terms. By paying our bills on time we represent Christ and His church in a positive light to our community. This position will also be responsible for all stewardship functions.
A/P Responsibilities:
• Process all requests/invoices daily. Confirm that necessary information and approvals have been obtainedfor all checking account funds
• Obtain W9’s and Liability Certificates on all required vendors for 1099’s
• Process EDD-DE542 as needed
• File and manage documentation regarding sales tax and fixed assets purchases monthly
• Monitor church credit card expenses and monthly reconciliation
• Complete A/R processes for rental properties, utility disbursements and reconciliation
• Petty Cash Disbursement and Reconciliation
• Cross-train and provide backup support to different areas of Business Office as needed (Accounting,Banking, Stewardship)
• Annually – Complete and file 1099s by January 31, Migrate working A/P files into long-term storage after year-end, Provide support for year-end closing and yearly audit
Stewardship Responsibilities
• Work with Pastor of Operations on giving/stewardship matters
• Process weekly tithes and offerings
• Input commitments annually and adjustments as necessary
• Research and contact donors regarding failed electronic transfers, rejected checks and unclear funddesignation
• Process quarterly and yearly giving statements, then prep and mail
• Process year-end giving and work with Comm department to communicate
• Process non-cash contributions and IRA distributions and stock gifts
• Provide support with GoMethod (mission trip online platform)
• Resolve contribution statement problems/changes with donors
• Assist Pastor of Operations with giving reports/analysis/stewardship budget
• Communicate memorial gifts with families as necessary
• Administrate fall and capital stewardship campaigns at the direction of Pastor of Operations
• Order giving envelopes quarterly, update bi-monthly
• Recruit and train volunteers
Primary Strengths/Gifts/Talents Required
• Strong ethical and moral integrity in relationship to managing church finances
• Maintain a high degree of discretion dealing with confidential information whether written or verb
• Work independently and as a team (ability and willingness to work cooperatively with others)
• Organization (ability to organize people and systems)
• Adept at handling the pressure of multiple tasks and deadlines
• Solid computer, written and verbal communication skills
• Maintain open and frequent communication with your supervisor, staff and team
Professional Qualifications
• Basic computer literacy, including use of the following platforms and applications
• Windows operating system, including logging on/off, accessing applications
• Web browsers, such as Microsoft Edge, Google Chrome, and/or Mozilla Firefox
• Microsoft Excel (spreadsheets), preferably including the basic use of formulas and pivot tables
• Microsoft Outlook (email), including sending/receiving emails, working with meeting invites
• Microsoft Word including drafting and editing written documents
• Two years minimum experience in computerized accounts payable procedures, preferably QBO
• Good understanding of general ledger is highly desirable
• Orientation toward detail and high-accuracy
• Professional demeanor, positive and amicable with church staff
Personal Responsibilities
• Character- Live a life that increasingly reflects the character and integrity of Jesus both at work and at home (Matthew 5-7):
We want you to love Jesus more than you love ministry. Our heart is that this would be personally played out in your life through the study of the Word, prayer, fasting and worship. We are committed to shepherding you in this. The foundation of who you are is biblical humility; that your character is greater than your gifting and your humility is greater than your influence.
In your decision-making process, you seek input from others even if you think you know the right outcome and ultimately decide based on your convictions rooted in God’s Word rather than your concerns about how it may
affect you.
• Active Owner (formerly referred to as Membership) at CrossPoint Community Church (worship services, tithe, etc.).
• Good testimony in the community.
• In heart and deed, affirm CrossPoint Community Church’s statement of faith.
• Committed to the direction (mission, values, and beliefs) of CrossPoint Community Church as discerned by the Lead Pastor, Leadership Team, and Shepherding Team.
• Competency: Maintain a work ethic and skillset to efficiently perform your responsibilities.
• Chemistry: Have a personality, attitude and work habits that benefit the team and promote unified, 
healthy relationships.
• Courage: Willing and able to take the steps necessary to live out character, competence and chemistry.
Application Procedures Screening for this position will begin immediately.

To apply for this position, please complete the Employment Application. Please email the completed document, including a cover letter to HR@cpmodesto.org. 
Applicants must successfully complete a LiveScan fingerprinting background check; may be subject to a skills assessment, credit check, and reference check.

Click HERE for printable version of this job description.